HIP Creative
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Internal · Reviewed weekly at L10
Quarterly Rocks · Jul 1 — Sep 30, 2026

Q3 Rocks

Three rocks for the quarter: harden and level up our internal platform stack, close out the company security baseline, and automate the partner-support work our team shouldn't be building by hand. Everything lands by Sep 12 — Sep 15 onward is held completely free for delays and revisions. This page is the single source of truth — find your name, own your milestone.

03
Rocks
22
Milestones
92
Days
04
Owners
Team NTNoah Todd SMSam Maloyed DCDanny Collins RIRachel Instone
Quarter at a glance
JUL AUG SEP SEP 15 SEP 30
Software & Tooling
Security Protocols
Partner Automation
Sep 15 → Sep 30 held completely free for delays & revisions
01
Rock 01 Engineering View in ClickUp ↗

Software & Tooling Upgrade Complete

Stabilize two systems, level up three more.

Rock owner NTNoah Todd
Why this rock

Our internal platforms are a mix of shipped-but-unverified features and high-potential systems that need a reliability and capability jump. Hardening AgencyFramework and Comm Manager protects what we've built, while Spark V2, ION Content Engine, and AI Sales Audit unlock more output and scale. Doing them in one Rock keeps engineering focus aligned for the quarter.

Definition of done

Each system meets its defined “working as expected” acceptance criteria, is validated, and teams are using it.

Milestones — 7 · 1 complete
01Scope + acceptance criteria lockedFor all five systems, define what “working as expected / shipped” means, rank priority, and assign owners.
✓ DoneJul 11 · Week 2
NTNoah
02AgencyFramework stability pass completeFull QA sweep of every “extra” feature, fix anything not working as expected, and harden overall stability.
~Jul 25Week 4
SMSam
03Comm Manager upgradedTask-out system upgraded across all teams, more task types routed through it, and task-out quality raised (standards/templates).
~Aug 8Week 6
NTNoah
04Spark Creative Engine V2 shippedFeature expanded to include full offer creation, with measurable improvement in platform reliability.
~Aug 29Week 9
NTNoahRIRachel
05ION Content Engine — publishing decoupledWordPress publishing no longer routes through the third-party layer, and the creation→draft-on-site-ready-for-review window is measurably shorter.
~Aug 15Week 7
DCDanny
06AI Sales Audit revision cycle completeFull revision shipped, improving output quality and scalability.
~Sep 5Week 10
NTNoahSMSam
07Release verification + adoptionAll five validated against acceptance criteria, teams onboarded, and monitoring in place to catch regressions.
~Sep 12Week 11
NTNoah
02
Rock 02 Security · Ops View in ClickUp ↗

Harden Company Security — Five Core Controls Fully Implemented

Full implementation of security protocols across the org.

Rock owner NTNoah Todd
Why this rock

Several security controls are partially deployed or carry known gaps (shared “everyone” passwords, inconsistent 2FA, incomplete org structure). Closing all five this quarter brings the company to a consistent, least-privilege, phishing-resistant baseline and removes the riskiest current exposure.

Definition of done

All five controls live, enforced by policy (not optional), and verified with no outstanding exceptions.

Milestones — 8 · 1 complete
01Baseline + rollout plan setInventory current state of each tool, define the concrete “fully implemented” bar per platform, and set the staff comms/enforcement plan.
✓ DoneJul 11 · Week 2
NTNoah
02Material fully implementedDeployment complete and active across all users/mailboxes, policies tuned, no users excluded.
~Jul 25Week 4
NTNoah
03IronScales fully implementedRolled out org-wide and integrated with email; confirm it coexists cleanly with Material.
~Aug 1Week 5
NTNoah
04Huntress ITDR + EDR fully implementedIdentity threat detection & response and endpoint detection & response deployed and active across the org.
~Aug 8Target — confirm at kickoff
NTNoah
05TeamPassword restructured to group permissionsEliminate all shared “everyone”-access vaults; move to role/group-based access on a least-privilege model so people only see what they need.
~Aug 15Week 7
SMSam
06Neon org units + full org structure builtOrg units configured and the complete org structure reflected in the platform.
~Aug 22Week 8
NTNoah
072FA hardened across the boardEvery user on a passkey or physical security key; phase out SMS/app-OTP fallbacks and enforce via admin policy. Rollout includes all Team Leads.
~Sep 5Week 10
NTNoahTLAll Team Leads
08Verification + close-outAudit all five controls, confirm 100% adoption with zero exceptions, and document SOPs plus onboarding/offboarding steps so the baseline holds.
~Sep 12Week 11
NTNoah
03
Rock 03 Partner Support View in ClickUp ↗

Automate Partner Support Responsibilities

Four low-perceived-value activities moved to review-and-approve workflows — reclaim ~40% of team time.

Rock owner NTNoah Todd
Why this rock

Partner support spends ~40.5% of its time on four low-perceived-value activities — Reputation Management (25.5%, includes Review Response), Marketing Report (10%), and Receipts & Billing (5%). Partners treat these as small add-ons, yet they consume the largest share of the team's time. Moving each to an automated/assisted workflow — where the team approves output instead of building it from scratch — frees significant capacity to redirect toward high-value partner work.

Definition of done

All four activities run on a scheduled, automated or auto-drafted workflow. The team's role shifts to review-and-approve, and freed hours are reallocated to high-value partner activities.

Milestones — 7 · 1 complete
01Baseline + targets setDocument current hours/month and cost per activity across all four, and set the post-automation time target for each.
✓ DoneJul 11 · Week 2
NTNoah
02Workflows mapped + build-vs-tool decidedFor each of the four, write the current step-by-step process and choose the automation path (e.g., platform-driven review drafting, auto-generated reports, billing automation).
~Jul 18Week 3
NTNoah
03Review Response automation liveWeekly auto-drafted, HIPAA-safe GBP review replies for all RepMan partners; team only approves and publishes.
~Aug 8Week 6
SMSamDCDanny
04Reputation Management deliverable automatedStand up the self-serve RepMan dashboard (per the approved mock) or an auto-generated monthly RepMan summary, replacing the manual build.
~Aug 22Week 8
NTNoahSMSam
05Marketing Report automation liveMonthly partner marketing report auto-generated from analytics sources into the standard template, delivered ready-for-review. Output verified twice weekly via Viktor.
~Aug 22Week 8
NTNoahDCDanny
06Receipts & Billing automatedAutomate receipt/invoice generation and send-out, removing it from manual handling.
~Sep 5Week 10
NTNoah
07Adoption, SOPs + capacity reallocationAll four running on schedule, team trained, SOPs updated; confirm measured time dropped to target and freed hours redirected to high-value work.
~Sep 12Week 11
NTNoah